The executive assistant serves as a non-clinical chief of staff to the Medical Director. The major focus of the role is to assist with the collection and organization of clinical data, formulation and implementation of policies, preparation and (sometimes) delivery of presentations and tracking of deliverables/deadlines 

Administrative Responsibilities 

Relationship management 

• Assist with calendar management for the Medical Director and act as the first point of contact for the Medical Director 
• Monitor and track projects and tasks, ensuring attention to time sensitive issues 

Programmatic Support 

• Create and maintain a tracking grid using EMR and clinical data for patient census, post-op infections, deaths, births etc. Assist with the preparation of weekly, monthly and annual reports 
• Prepare briefings, minutes and relevant documents needed for meetings 
• Assist with developing clinical registries 
• Assist with tracking deliverables from external consultants  
• Literature reviews and research of background information where needed for reports 
• Facilitate dissemination and implementation of policies and SOPs to stakeholders 
• Help coordinate the selection of biomedical equipment for the system with procurement, vendors and the biomedical engineering team 

Bachelor’s degree is required. Background preferably in Health Sciences and Social Science,  

Experience with executive administrative support in a fast-paced office is a plus 

Strong program management skills 

Excellent writing and copy-editing skills 

Ability to work independently and take initiative 

Advanced organizational skills and capacity to handle multiple tasks simultaneously 

Exceptional interpersonal skills and ability to relate with diverse groups of staff 

Strong computer skills in word processing, database and spreadsheet management with the ability to meet deadlines with attention to detail 

Calm demeanour 

Core Working Relationships/Key Stakeholders

Internal

Medical Directors, Heads of Clinical Departments, Senior Consultants, Nursing Team Leads, Senior Pharmacists, Clinical Administration Team, Team Leads of Non-Clinical Departments including Shared Services Team Leads, COO, MD and CEO

External

Patients, Locums Consultants